Printable Inventory Check-Out Tracking Form

Printable inventory check out form for lending items

This inventory check out form records five things for every loan: the item, who checked it out, the check out date, the return date and a note. It's a print-only PDF, so you fill in each line by hand.

A line with an empty return date shows what's still out. That makes the sheet a quick way to spot an overdue item.

Fields on the check out sheet

• Item
• Checked out by
• Check out date
• Return date
• Notes

Who uses this lending record

Businesses, schools & libraries use it, along with any organization that lends out items on a regular basis. Keep one sheet at the supply desk or front counter, and write anything worth remembering about a loan in the notes field.

Sizes & colors

You'll get a zipped folder of PDF files in A4 and US Letter sizes. Each comes in red, orange, yellow, green, blue, pink, purple and grey, so you can give every department or room its own color.

Questions about the inventory check out form

Can I type into it on my computer? No, this version isn't editable, so you'll print the A4 or US Letter page and write in each loan.

Does it record when an item comes back? Yes, the return date field sits right beside the check out date.

Related business printables

• Printable inventory sheet has space for item descriptions, target quantity & quantity in stock
• Printable book borrowing sign-out form covers the borrower's name, book, check-out date, return date & contact notes
• Printable craft supplies inventory sheet for crafters & small business owners
• Inventory sales tracker with fields for quantity, item, cost, sale amount, fees & gross profit

See all printables for business owners.

Instant digital download; nothing is shipped. PDF files aren't editable. For personal use only; please don't redistribute or resell. © Plan Print Land

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Printables on this site are for personal use only. You may not alter, redistribute, or resell them for monetary gain. You can read the full set of terms and conditions here.

Due to the range of technology now available, we are unable to provide any technical help at this time.

If you are having any trouble, please do not hesitate to reach out either through my shops form or via my email. I can email files at any point!

File Format

Most of our products are delivered to you in a ZIP file. Within this zipped file, your printables will be in .PDF format. The PDF files you receive will be non-editable, and are designed to be printed as is. 

A PDF viewer is required to open, view and print the items. Most computers today come pre-loaded with Adobe Reader. If your computer does not have it installed, you can download it here for free.

It is recommended that you purchase on a computer (windows/mac), rather than a mobile device or tablet. Most mobile devices such as phones and ipads, do not allow for downloading through a link.

Unzipping a compressed file

On a laptop or PC - Save the folder to your computer. Double clicking the compressed file will work in most situations. If not, right-click and select, "Extract All. If you would then like the files on. your mobile device, you can add them to iCloud or Dropbox. Sometimes, apps on your browser may affect the download process. If this occurs, please try using a different browser.

On a mobile device – Most mobile devices will require a special app to extract the files from a compressed folder. For this reason we suggest against using these devices. If you require an app, we recommend "File explorer Free to unzip the compressed file. Using the file explorer app, you can extract the files and save onto your mobile device. Some mobile devices allow you to long press the zipped file icon and then click "Extract." without downloading a special app first.

If you can't find the file once it's downloaded, try looking in Downloads under my Computer or search the title of the file on your computer for where it could be hiding.